Robert Rules - Cheat Sheet

Post by **Mike R** » Tue Jan 28, 2020 6:36 pm

A.A. uses Roberts Rules at most of our larger business gatherings to ensure smooth running of the meeting.
While many of us have heard of them, your service sponsor may not always be at hand, or clear on the particulars when asked.
I thought it beneficial to have a reference for guidance if needed.

These were taken from here --> https://diphi.web.unc.edu/wp-content/up ... _SHEET.pdf

and offer an overview for use.

PROCEDURE FOR HANDLING A MAIN MOTION
NOTE: Nothing goes to discussion without a motion being on the floor.

Obtaining and assigning the floor
A member raises hand when no one else has the floor

The chair recognizes the member by name

How the Motion is Brought Before the Assembly

The member makes the motion: I move that (or "to") ... and resumes his seat.

Another member seconds the motion: I second the motion or I second it or second.

The chair states the motion: It is moved and seconded that ... Are you ready for the question?

Consideration of the Motion

Members can debate the motion.
Before speaking in debate, members obtain the floor.
The maker of the motion has first right to the floor if he claims it properly
Debate must be confined to the merits of the motion.
Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no
one seeks the floor for further debate.

The chair puts the motion to a vote

The chair asks: Are you ready for the question? If no one rises to claim the floor, the
chair proceeds to take the vote.
The chair says: The question is on the adoption of the motion that ... As many as
are in favor, say ‘Aye’. (Pause for response.) Those opposed, say 'Nay'. (Pause for
response.) Those abstained please say ‘Aye’.

The chair announces the result of the vote.

The ayes have it, the motion carries, and ... (indicating the effect of the vote) or
The nays have it and the motion fails

WHEN DEBATING YOUR MOTIONS

Listen to the other side
Focus on issues, not personalities
Avoid questioning motives
Be polite

HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS
MAIN MOTION
You want to propose a new idea or action for the group.

After recognition, make a main motion.

Member: "Madame Chairman, I move that _________."

AMENDING A MOTION
You want to change some of the wording that is being discussed.

After recognition, "Madame Chairman, I move that the motion be amended by
adding the following words ________."

After recognition, "Madame Chairman, I move that the motion be amended by
striking out the following words ________."

After recognition, "Madame Chairman, I move that the motion be amended by
striking out the following words, _________, and adding in their place the following
words ________."

REFER TO A COMMITTEE
You feel that an idea or proposal being discussed needs more study and investigation.

After recognition, "Madame Chairman, I move that the question be referred to a
committee made up of members Smith, Jones and Brown."

POSTPONE DEFINITELY
You want the membership to have more time to consider the question under discussion
and you want to postpone it to a definite time or day, and have it come up for further
consideration.

After recognition, "Madame Chairman, I move to postpone the question until
________."

PREVIOUS QUESTION
You think discussion has gone on for too long and you want to stop discussion and vote.

After recognition, "Madam President, I move the previous question."

LIMIT DEBATE
You think discussion is getting long, but you want to give a reasonable length of time for
consideration of the question.

After recognition, "Madam President, I move to limit discussion to two minutes per
speaker."

POSTPONE INDEFINITELY
You want to kill a motion that is being discussed.

After recognition, "Madam Moderator, I move to postpone the question indefinitely."

POSTPONE INDEFINITELY
You are against a motion just proposed and want to learn who is for and who is against the
motion.

After recognition, "Madame President, I move to postpone the motion indefinitely."

RECESS
You want to take a break for a while.

After recognition, "Madame Moderator, I move to recess for ten minutes."

ADJOURNMENT
You want the meeting to end.

After recognition, "Madame Chairman, I move to adjourn."

PERMISSION TO WITHDRAW A MOTION
You have made a motion and after discussion, are sorry you made it.

After recognition, "Madam President, I ask permission to withdraw my motion."

CALL FOR ORDERS OF THE DAY
At the beginning of the meeting, the agenda was adopted. The chairman is not following
the order of the approved agenda.

Without recognition, "Call for orders of the day."

SUSPENDING THE RULES
The agenda has been approved and as the meeting progressed, it became obvious that an
item you are interested in will not come up before adjournment.

After recognition, "Madam Chairman, I move to suspend the rules and move item 5
to position 2."

POINT OF PERSONAL PRIVILEGE
The noise outside the meeting has become so great that you are having trouble hearing.

Without recognition, "Point of personal privilege."

Chairman: "State your point."

Member: "There is too much noise, I can't hear."

COMMITTEE OF THE WHOLE
You are going to propose a question that is likely to be controversial and you feel that
some of the members will try to kill it by various maneuvers. Also you want to keep out
visitors and the press.

After recognition, "Madame Chairman, I move that we go into a committee of the
whole."

POINT OF ORDER
It is obvious that the meeting is not following proper rules.

Without recognition, "I rise to a point of order," or "Point of order."

POINT OF INFORMATION
You are wondering about some of the facts under discussion, such as the balance in the
treasury when expenditures are being discussed.

Without recognition, "Point of information."

POINT OF PARLIAMENTARY INQUIRY
You are confused about some of the parliamentary rules.

Without recognition, "Point of parliamentary inquiry."

APPEAL FROM THE DECISION OF THE CHAIR
Without recognition, "I appeal from the decision of the chair."